Data protection information

Transponder issue for students

Information on privacy pursuant to Art. 13 DSGVO

The Geodetic Institute of the Leibniz Universität Hannover (LUH) attaches great importance to the security of your data. Therefore we inform you here about the privacy with regard to the transponder issue for students and assure at the same time the compliance with all relevant legal regulations, in particular the EU data protection basic regulation (DSGVO).

Responsible person and contact data

Leibniz Universität Hannover

Geodätisches Institut

Nienburger Straße 1

30167 Hannover

Tel.: +49 511 762 - 2462

Fax: +49 511 762 - 2468

E-Mail: office@gih.uni-hannover.de

Privacy officer

Leibniz Universität Hannover

Datenschutzbeauftragter (DS)

Welfengarten 1

30167 Hannover

Tel.: +49 511 762 8132

Fax: +49 511 762 8258

E-Mail: datenschutz@uni-hannover.de

Purpose of data processing

Your data will be processed for the purpose of issuing transponders and for the purpose of deposit accounting for students at the Geodetic Institute and the Central Accounting Department. The legal basis for the data processing of the mandatory data in the registration form is Art. 6 Para. 1 lit. e) in connection with §17 NHG. With regard to the use of the transponders, the transponder ID of the closing transponder is stored on the actuated locking cylinder depending on the system.

Obligation to provide

You are not obliged to provide a transponder, but the issuance of a transponder is only possible if you provide us with the required data, which is referred to as mandatory data.

Storage period

Your data will be processed and stored throughout the period from the transponder issue to the return of the transponder. Data that are collected within the framework of the deposit processing are stored for 10 years (Nrn. 8 + 9 Nds. AktO) on the basis of the applicable retention periods. Your data will be deleted immediately after the end of the loan (return of the transponder and repayment of the deposit) unless they are subject to special retention periods. If you wish your data to be deleted prematurely, this is only possible after the borrowed transponder has been returned and the deposit has been repaid. The storage period of the transponder IDs on the locking cylinders depends on the frequency of locking operations carried out on the locking cylinder. In principle, the transponder IDs are deleted automatically after a defined number of locks.

Categories of personal data processed

• title
• gender
• first name
• last name
• post address:
  • street
  • house number
  • zip code
  • place of residence
  • country
• matriculation number
• email address
• bank account:
  • bank name
  • account holder
  • account nummer or IBAN
  • bank code or BIC
• transponder id

Recipient of personal data

Employees of the Geodetic Institute entrusted with the implementation of the transponder issue as well as the central accounting department of Leibniz University for the deposit invoiced.

Your rights

You have the following rights regarding your personal data

(according to Art. 15 to 21 DSGVO):

• Right of access
• Right to rectification and completion
• Right to deletion
• Right to restrict processing
• Right to data transfer / right to receive a copy

Right of opposition

You also have the right to object to data processing at any time. We will then no longer process your data unless there are compelling reasons worthy of protection for the processing or the processing serves the assertion, exercise or defence of legal claims.

Right of appeal

You also have the right to complain to the supervisory authority if you believe that the processing of your personal data is in breach of the law.

Authorized regulators

The State Commissioner for privacy in Lower Saxony

Prinzenstr. 5

30159 Hannover.

Tel. +49 511 120 - 4500

Fax +49 511 120 - 4599

E-Mail: poststelle@lfd.niedersachsen.de

Please also note our general privacy statement